Information on invoicing via Coupa
3 Methods for invoicing
You have received a purchase order email from a Ringier Group company via Coupa and can choose between the three following invoicing methods:
The best method
The Coupa Supplier Portal (CSP) offers you full transparency over all orders and invoices. You create your invoice directly in the browser and benefit, among other things, from a shortened payment period of 15 days.
The quickest method
Create your invoice directly from an order via Supplier Actionable Notification (SAN). You simply click on the "Create invoice" field in the Coupa order email and enter your bank details and invoice details once - you don't need to do anything else afterwards. With this method, you also benefit from a shortened payment period of 15 days.
The traditional method
You can submit your invoice as a PDF file via e-mail. One e-mail with one (1) PDF file must be submitted per invoice. All relevant information must be included in the PDF file. Subject and email text will not be processed.
Coupa Supplier Portal
The best method: Invoicing via Coupa Supplier Portal – CSP
The Coupa Supplier Portal (CSP) gives you full transparency over all orders and invoices. After you have registered free of charge in the Coupa Supplier Portal (CSP), you can create invoices directly in your browser.
Would you like to submit your invoice via the Coupa Supplier Portal (CSP)? This invoicing method offers you the following benefits:
- Shorter payment terms of 15 days
- Transparency (overview of processing status for all invoices)
- Very user-friendly, lower error rate
- Free to use
- VAT-compliant invoicing
For your first invoicing via CSP (Coupa Supplier Portal) you will find helpful FAQ here.
Please send an email to [email protected]. We will contact you shortly for a swift registration.
Supplier Actionable Notification
The quickest method: create invoice directly from your purchase order (SAN – Supplier Actionable Notification)
Would you like to submit your invoice directly from the PO? This invoicing method offers you the following benefits:
- Shorter payment terms of 15 days
- Very user-friendly, lower error rate
- Free to use
- VAT-compliant invoicing
For guidance on how to create your first invoice via SAN (Supplier Actionable Notification), click here.
TIP: Do you regularly submit invoices via SAN? Let us persuade you of the benefits of the Coupa Supplier Portal! It takes just a few seconds to register, as your data from the SAN process is already stored. In comparison with SAN, you benefit from a full overview of all orders and invoices in one clearly arranged portal. Email us at [email protected] to request a registration link.
Invoicing by email (PDF)
The traditional method: Invoicing by email (PDF)
The Ringier Group makes every effort to pay all suppliers for their goods and services promptly and efficiently. In order to make this easier for us, we are centralizing and digitalizing our invoicing.
A single centralized digital address for invoicing now applies for all suppliers from the aforementioned companies.
Please only send your PDF invoices to the following email address: [email protected].
Please also note:
- One PDF file should be submitted per email for each invoice incl. Annexes.
- All relevant information should be detailed in the PDF invoice. The email (subject and email text) will not be read.
At a minimum, the following information should appear on the digital invoice:
- Your invoice number
- Your bank details (IBAN, payment slip reference no. or QR-IBAN)
- Invoice address for digital invoices:
Full company name (e.g. Ringier Ltd.)
Central invoice receipt
Postfach 135
4800 Zofingen - Along with order number (beginning with the sequence 5000)
You will receive the payment within 30 days.