Information on invoicing via Coupa

Information on invoicing via Coupa

Information on invoicing via Coupa

3 Methods for invoicing

You have received a purchase order email from a Ringier Group company via Coupa and can choose between the three following invoicing methods

1. The best method: Invoicing via Coupa Supplier Portal – CSP

The Coupa Supplier Portal (CSP) gives you full transparency over all orders and invoices. After you have registered free of charge in the Coupa Supplier Portal (CSP), you can create invoices directly in your browser.

Would you like to submit your invoice via the Coupa Supplier Portal (CSP)? This invoicing method offers you the following benefits:

  •  Shorter payment terms of 15 days
  • Transparency (overview of processing status for all invoices)
  • Very user-friendly, lower error rate
  • Free to use
  • VAT-compliant invoicing

Please send an email to [email protected]. We will contact you shortly for registration.

2. The quickest method: create invoice directly from your purchase order (SAN – Supplier Actionable Notification)

The Coupa Supplier Portal (CSP) gives you full transparency over all orders and invoices. After you have registered free of charge in the Coupa Supplier Portal (CSP), you can create invoices directly in your browser.

Would you like to submit your invoice directly from the PO? This invoicing method offers you the following benefits:

  • Shorter payment terms of 15 days
  • Very user-friendly, lower error rate
  • Free to use
  • VAT-compliant invoicing

For guidance on how to create your first invoice via SAN (Supplier Actionable Notification), click here.

TIP: Do you regularly submit invoices via SAN? Let us persuade you of the benefits of the Coupa Supplier Portal! It takes just a few seconds to register, as your data from the SAN process is already stored. In comparison with SAN, you benefit from a full overview of all orders and invoices in one clearly arranged portal. Email us at [email protected] to request a registration link.

3. The traditional method: Invoicing by email (PDF) 

The Ringier Group makes every effort to pay all suppliers for their goods and services promptly and efficiently. In order to make this easier for us, we are centralizing and digitalizing our invoicing.

A single centralized digital address for invoicing now applies for all suppliers from the aforementioned companies.

Please only send your PDF invoices to the following email address: [email protected]

Please also note:

  • One PDF file should be submitted per email for each invoice incl. Annexes.
  • All relevant information should be detailed in the PDF invoice. The email (subject and email text) will not be read.

At a minimum, the following information should appear on the digital invoice:

  • Your invoice number
  • Your bank details (IBAN, payment slip reference no. or QR-IBAN)
  • Invoice address for digital invoices:
    Full company name (e.g. Ringier Ltd.)
    Central invoice receipt
    Postfach 135
    4800 Zofingen
  • Along with order number (beginning with the sequence 5000)

You will receive the payment within 30 days.